Tool Tracking
With RFID Systems

Management of tool inventory in mission-critical operations to actively prevent FOD and save time.

Tool tracking plays its role in mission-critical operations where effective tool inventory management and accountability are key to actively preventing FOD incidents and promoting time savings, such as aviation, rail, defense, nuclear, manufacturing, and construction.

A tool tracking system automates all tool inventory management procedures by using wireless RFID tags, smart tool storage such as an RFID toolbox, and customized software to identify, track and control tools in real-time throughout their workflow and lifecycle.

How to build the best Tool Tracking system?

Rectangle-57 RFID for Tool Tracking

Agile Readers

RFID Readers can be incorporated in both fixed and mobile tool storage units such as cribs, drawers, cabinets, and toolrooms. Handheld readers enable mobile inspections and tool search functions.


Optimize the system for reliability at long and short ranges, and for work in a high density of metal surfaces.

Customized Software

Adapt to your workflows to minimize change management. Update for additional capabilities: Alerts for missing tools, calibration notifications, replenishment triggers, override options, and data insights.


When it comes to tool tagging, there are RFID options for mounting on metal and for embedding, in a variety of small sizes to accommodate even the most limited available real estate. They are all available for optimized performance on metal, plastic, and wood surfaces.

Scalable Tagging

Methods for retrofitting at point-of-use, for large inventories, for resistance to shocks, abrasion, fluids, and chemicals: Epoxy and heat-shrink tubing are ideal starting points, and a protective carrier can be added.

What Are The Challenges Of Tool Inventory Management?

Tool tracking systems are deployed in mission-critical environments that cannot afford the FOD and FME risks that come with relying on employees to manually track and record the hand tools, power tools, and equipment they use throughout the day.

But successfully deploying tool inventory management systems involves overcoming many challenges regarding the tool inventory, existing processes, change management, and technology.

Aviation and industrial operations have first-hand experiences of the limitations of manual tool inventory management relying on tool foam organizers, sign-in/sign-out procedures, visual identifiers, or barcodes.


Loss of tools due to misplacement or outright theft, and therefore the direct cost of replacement.


Up-to-date information of availability of specific tools and kits.


Lost productivity due to lengthy manual check-out/check-in procedures of tools.


FOD risks of lost or unaccounted tools.


Reputational risks from missed commitments and added costs.

Where To Begin With RFID Tool Tracking?


Specify particular enterprise and/or departmental problems to be addressed, as well as the business rationale.


Review your tool management, whether it is done manually with tool foam organizers, with sign-in/sign-out procedures, with visual IDs, or with barcodes.


Know your legacy inventory of hand tools, smaller tools, power tools, and equipment to track. Include storage units in use for tools.


Consider strategic stages, such as team, department, and enterprise-level deployment. Include redundancy and quality during proof of concept.

Connected Tools

Industrial tools with native RFID features are available from leading OEMs: A short-term alternative to retrofitting or a long-term direction for procurement.

What Is A RFID Tool Tracker?

Xerafy has developed a unique range of rugged RFID tagging options, built on overcoming several challenges of traditional RFID technology relating to Tool Management when it comes to metal interference, harsh environments, and long-range read distance requirements.

The Case For Connected Tools

Connected Tools are professional tools coming with native RFID features to enable tracking, identification, location, usage data capture. 

Frame-26 RFID for Tool Tracking

Unlike retrofit tools that gain RFID features at point-of-use, Connected Tools see the RFID chip integrated into the very design of the item and embedded by the manufacturer.

Xerafy has pioneered this new approach with leading manufacturers such as Stanley Black & Decker (for its Cribmaster, Proto, and Facom brands), Kyoto Tool, SnapOn. Tool manufacturers respond to the strong interest for evolutions in tool management and FOD prevention.

Get In Touch

If you have any questions or need help, feel free to contact with our team.

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Asset tracking, identification, counting, analyzing, monitoring: Businesses get the data they need to drive performance and flexibility with Xerafy’s passive UHF RFID tagging and sensing solutions, available for all types of enterprise assets ranging from small tools to large equipment.

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